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Help! I’ve never hired a DJ before.
Hiring a DJ isn’t an everyday event for most people. So, what should you do to ensure a painless experience? Read this step-by-step walkthrough to find out.
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Planning a wedding reception is a big task and sometimes it’s easy to get overwhelmed. Hiring a wedding planner is a great solution, but can also be very pricey. That is why many couples are choosing to plan the reception themselves. There is a lot involved in planning the wedding reception, or any party for that matter, but in this article, we will focus primarily on the process of hiring a great DJ.
Before searching for a great DJ, you should get some information from your banquet facility. Some banquet facilities have contracts with DJ companies that may prohibit you from choosing your own DJ. If this is the case, you’ll have to hire the “House DJ”, or choose a different venue. Also, many banquet facilities require your DJ to carry business liability insurance. After getting this information, ask any potential DJs if they can supply proof of liability insurance. Most responsible business owners won’t have any problem providing you with a Certificate of Liability.
Another important question to ask potential DJs is if they will play requests and/or discuss the music selection ahead of time. A professional DJ will probably have a planning sheet for you to fill out prior to your event. This will allow you to list specific songs you want to hear as well as songs that you don’t want played.
Professional DJs use high quality professional equipment and provide backup equipment in case something breaks. If you haven’t seen a potential DJ’s equipment, ask for an equipment list and verify the equipment quality with a local dealer.
Something else to look for is the experience of a DJ with regard to your particular occasion. Ask the company if they have experience performing at an event similar to yours. Also, personality types vary dramatically, so ask your DJ if they’re comfortable being the life of the party, or simply playing music during a formal dinner. Your DJ should provide a planning sheet for you to fill out before hand to detail the events that you want at your wedding as well as the DJ personality you prefer.
Most DJ’s will arrive at least one hour in advance to begin setting up equipment, so make sure your hall will allow this. If you’re serving dinner, it’s also a good idea to ask your DJ if they will be set up before your guests arrive. It’s very distracting for your guests to be eating dinner and be interrupted by the noise of a DJ setting up for the dance. A good DJ will be set up before the first guest walks through the door.
When you find a DJ that fits this description (like Anytime Entertainment), make sure you fill out a contract. A written contract serves to protect you and the DJ. Most DJs will require a deposit (50% is average) to hold your event date; make sure it’s in writing.
The planning sheet should also give you an option for the attire of your DJ. Many customers request casual DJ’s while others want the DJ to wear a Tuxedo. In some cases, a DJ service may require all DJs to wear tuxedo shirts and bowties; in others DJs may be permitted to wear shorts and a t-shirt. If the DJ doesn’t give you an option, be sure to ask what the standard attire is.
After you’ve picked the perfect DJ, there are only a few more steps to complete. In chronological order, you should: sign a contract, pay your deposit as soon as possible, meet with the DJ (if desired), fill out a planning sheet, and pay the amount in full no later than the date specified by your contract. For more information on planning sheets, read about them at http://www.url.biz/Articles/Article-744.html.
Following these guidelines for finding and hiring a DJ will help ensure the success of your event. Anytime Entertainment meets and surpasses the guidelines mentioned above. Call (636) 541-2188 or visit our website for more information.
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